Officers' Jobs

Each Toastmasters Club is made up of seven officer positions. The office holders make up the Club's Executive Committee. NCR Toastmasters combines the Secretary and Treasurer positions, as well as the Public Relation and Membership positions. Although each position has specific responsibilities, officers have in the past shared their duties as their skills allow.

The President is the Club CEO. Duties include:

• Responsible for general supervision and operation of the Club
• Presides over club meetings
• Presides over Executive Committee Meetings
• Directs club in a way which meets the educational growth and leadership needs of members

The Vice President Education is in charge of the Club's educational program:

• Plans club meetings
• Promotes the Toastmasters educational program to Club members
• Orients new members
• Assigns a mentor to new members
• Educates members on evaluations
• Arranges for Toastmasters special programs to be conducted
• Attends and participates in Executive Committee meetings
• Votes for the club at Area, District, Regional and International business meetings

The Vice President Public Relations is in charge of publicity for the Club:

• Develops, implements, and administers a publicity program for the Club
• Responsible for Club newsletters and news releases
• Publicizes Club events
• Works with Club officers to develop literature about the club
• Represents the Club to the media
• Attends and participates in Executive Committee meetings

The Vice President Membership is responsible for building a growing and satisfied membership:

• Plans, organizes and implements a continuous marketing effort to maintain or exceed 20 members in the Club
• Works inside and outside of Toastmasters to promote the Club
• Helps prepare the semi-annual membership report
• Provides for recognition of members who help in increasing the membership
• Maintains an accurate membership roster and attendance records
• Attends and participates in Executive Committee meetings

The Secretary is responsible for Club records and correspondence:

• Meeting reports
• Club Constitution and By-Laws
• Other Club documents
• Prepares and mails orders for Toastmasters supplies
• Records and reads minutes of Club and Executive Committee meetings
• Circulates TIPS, the supply catalog and The Toastmaster magazines
• Attends and participates in Executive Committee meetings

The Treasurer is the Club's finance officer:

• Receives and disburses funds in payment of all obligations
• Provides the bank with a signature card
• Develops and recommends a budget for the Club Executive Committee
• Collects dues
• Presents a verbal and written financial report monthly
• Submits Club accounts for audit
• Responds to IRS and other government agencies
• Attends and participates in Executive Committee meetings

The Sergeant at Arms is in charge of physical arrangements for the Club:

• Welcomes each guest
• Arranges room and equipment for meetings
• Arranges for food service at meal meetings
• Controls Club property between meetings
• Attends and participates in executive committee meetings

NCR Toastmaster officers serve 12-month terms running from July through June. The District provides officer training during July-August and January-February -- four or more officers are asked to attend each session.